Temporary full time role in Dorchester
04/01/2015 – 31/03/2015 £7.71 per hour

Main job purpose:
To provide clerical, administrative and secretarial support to officers within a designated function, either in support of a designated officer or to the team as a whole. to work on own initiative as required.

Main responsibilities and duties:
1. Undertake clerical and secretarial duties which may include word processing, arranging
meetings, minute-taking, diary management, handling telephone calls and/or attending to
visitors.
2. Support the maintenance of data systems as appropriate by way of data input and/or extracting
data to provide requested management and/or financial information.
3. Maintain filing system, both manual and electronic, which may include information relating to
the team.
4. Undertake any clerical and administrative support duties specific to the post which may include
updating spreadsheets, distributing questionnaires and ensuring pages on the website are up
to date.
5. Liaison with other staff and external customers, as a point of contact for the team. Providing
advice as appropriate and/or referring enquiries to the relevant officer.
6. Assisting with financial administrative procedures as required, such as processing travel
claims.
7. Where the post is based within the Children’s Services Directorate, responsibility for promoting
and safeguarding the welfare of children and young people.
8. Responsible for ensuring data quality and as such the integrity of management information
through the proper use and safekeeping of data and record systems both manual and
computerised.
9. Any other lesser or comparable duties as required.

Working environment:
1. Work is subject to interruptions to deal with queries from operational managers and staff and
may involve taking telephone calls from service users and/or members of the public.
2. There may occasionally be work content of a sensitive/distressing nature particularly in teams
involving direct contact with service users.
3. Work involves keyboard/computer work but with regular opportunities for breaks away from
the computer to undertake other work.